Director of Athletics

at Student Development-AD
Location Buffalo, New York
Date Posted April 18, 2019
Category Administration
Job Type Full-time




Medaille College announces the national search for Director of Athletics.  Reporting to the Vice President for Student Development, the Director of Athletics is a key stakeholder in the achievement of the College’s strategic plan. The AD is responsible for the strategic and administrative direction and oversight for all intercollegiate athletics staff, programs, facilities and activities.  With a new, multi-million dollar athletic complex, fundraising and facility rental will be a key component of the role. The position is responsible for ensuring compliance with all federal, divisional and athletics regulations, administering departmental funds and accounts in a fiscally responsible manner and sustaining a culture of sportsmanship, professionalism and respect at all levels.  The position also collaborates with Admissions on the recruitment and retention of student athletes; with other student administrative offices, such as Financial Aid and Business Office; and with College Relations on publicity, marketing and community relations of athletic teams/results and facilities.


The mission of Medaille College is to educate and develop empowered individuals for academic achievement, career success and civic engagement, thereby contributing to a healthy diverse democracy.

With locations in Buffalo and Rochester, Medaille College is a private, four-year college committed to serving the higher education needs of Western New York. Known for its flexible delivery systems, the College offers associate, bachelor’s, master’s and doctoral degrees through day, evening, weekend and online programs to a diverse regional student population.

The College traces its roots to 1875 when the Sisters of Saint Joseph founded an institute for the preparation of teachers. In 1937, the Sisters received a charter from New York State to grant baccalaureate degrees in education to women in religious orders, and the institute was named Mount Saint Joseph Teachers’ College.

In 1968, the Sisters of St. Joseph, led by Alice Huber, SSJ, Ph.D., initiated a change in the charter that would create a co-educational college. New York State issued the charter, and Medaille College was born.

The growth of Medaille College throughout the last 50 years has been guided by a commitment to being the “college of opportunity” for the region that it serves. As the College continues to innovate and respond to the higher education needs of the 21st century, it embraces this ethos even more, and has set a strategic direction that seeks to extend and deepen what “opportunity” means for both its students and the community in which they live and learn.


Medaille College’s Department of Athletics provides a broad-based academic and athletic experience for student athletes.  The College’s 16 NCAA Division III intercollegiate sports teams compete in the Allegheny Mountain Collegiate Conference (AMCC) and the North Eastern Athletic Conference (NEAC).  Started 22 years ago in 1996-97 with women’s volleyball, softball, and men’s and women’s basketball, the College quickly attracted quality student-athletes.  By 1998-99, the College added six more teams: men’s and women’s soccer, women’s cross country, men’s volleyball, baseball, men’s lacrosse.  The school then would apply and be welcomed as provisional NCAA members.  Since 2002, the College has seen rapid expansion of its’ athletic programs adding women’s lacrosse, men’s cross country, bowling, men’s and women’s tennis, and men’s golf.  The department is set to launch men’s and women’s swimming and diving at the club level for Fall 2019; anticipating varsity status, Fall 2020.  This will bring the program offerings up to 18.

Since joining the NCAA the College boasts many records including:

  • 7 Nationally Ranked Teams
  • 23 AMCC Regular Season Titles
  • 2 NEAC Regular Season Titles
  • 18 AMCC Tournament Championships
  • 2 NEAC Tournament Championships
  • 13 All-Americans and 4 Academic All-Americans
  • 17 NCAA Tournament Teams and 7 NCAA Wins
  • 17 ECAC Tournament Teams and 2 ECAC Championships
  • 193 First Team All-Conference Players; 31 Conference Players of the Year; 21 Conference Newcomers of the Year; 30 Conference Coaches of the Year

However, in true Division III fashion, it hasn’t been just about performance on the pitch.  Under the current leadership, the College has seen an increase in student-athlete retention and academic performance.  Over the last five years, the College has seen retention of student-athletes increase 10% and a 20% increase of students on the Academic All-Conference Team.  This has culminated in several Team Peak Performer Awards at the conference level, of which the highlight came in 2017, when the College was awarded the Institutional Peak Performer Award for having the highest percentage of students on the Academic All-Conference Team.

Most striking is these accomplishments came at a time when the College lacked significant athletic facilities.  The College has just finished the completion of a brand new NCAA regulation field to house its’ soccer and lacrosse programs.  This is further highlighted by a large administration building that will house locker rooms, classrooms, an athletic training room, fitness facility and much more.  To say this is truly an exciting time for the College is an understatement.


  • Provide administrative direction and oversight for all athletic programs and activities and supervise the control, issuance and maintenance of athletic equipment and facilities.
  • Supervise full and part-time athletic staff including coaches, assistant coaches, athletic trainers, student workers; responsibility for hiring, disciplining or termination decisions; and full responsibility for mentoring and evaluating coaches and athletic staff.
  • Responsible for the training and orientation of all coaches regarding college and department policies, procedures and expectations; and ensures that all coaches comply with NCAA rules and conference regulations.
  • Develop policies for athletic programs; following NCAA guidelines.
  • Responsible for ensuring coaches are meeting recruiting, retention, academic performance, graduation and competition goals.
  • Attend NCAA convention, rules seminar and all conference meetings.
  • Must adhere to and follow all NCAA Division III and conference rules, regulations and bylaws; and must document adherence to these rules/regulations/bylaws as required by the NCAA.
  • Supervise all recruitment activities, working closely with Admissions, to ensure compliance.
  • Maintain close relationship with Compliance Officer and Faculty Athletic Representative regarding student-athlete eligibility. Work with faculty to ensure continued academic progress of student-athlete.
  • Monitor strict observances of equality of opportunity in women’s athletics by keeping informed of legal requirements and consulting with college staff regarding compliance with the law and to initiate and coordinate the certification of academic and health eligibility of all varsity athletes.
  • Prepares and administers the Athletic Department budget, including team travel and equipment.
  • Develop a summer camp model that engages all coaches and provides an opportunity to engage the local community.
  • Maintain official department files and records regarding eligibility, financial aid, medical information.
  • Schedule individual sports at on-campus and off-campus facilities.
  • Schedule field rentals, facilities and security needs, developing fundraising opportunities for the college and meeting target goals.
  • Assist in fund-raising of general purpose funds in support of the Athletic Department and the College.
  • Ensure appropriate game management for all home contests, including assignment of officials, site administrators, and student workers.
  • Develops and oversees annual orientation program for athletes, hall of fame, as well as end-of-year awards night.
  • Oversees fitness centers, including scheduling workers and contacting vendors for repairs.
  • Other duties as assigned.


The successful candidate will be a strong leader with an entrepreneurial spirit who motivates others and builds consensus toward strategic directions and initiatives.

  • Master’s degree required
  • Minimum of three years of collegiate administrative responsibility at the assistant/associate athletic director or other senior level required; five years preferred
  • Understanding of NCAA philosophy, rules and regulations
  • Demonstrated leadership, vision, personnel and management skills, including recruiting (of both student-athletes and staff)
  • Excellent interpersonal and written communication, public relations, facilities, and budget development/management skills
  • Ability to develop athletic programs facilitating NCAA membership for the College
  • Commitment to and demonstrated record of building a diverse and inclusive environment
  • Successful experience in fundraising and a commitment to the development of donor relationships

For best consideration, applications should be received on or before May 10, 2019. Initial interviews will be set in late March/early April. The Search Committee will continue to accept confidential applications and nominations until the position is filled.

Please include a letter describing relevant experiences, highlighting a recent record of success, along with your interest in the position; resume; and the names of three references with titles, telephone numbers, and e-mail addresses.  Individuals who wish to nominate a candidate should submit a letter of nomination, including the name, position, address, telephone number, and email address of the nominee. Applications and nominations should be electronically submitted via to Barbara Bilotta, Director of Human Resources, Medaille College.

 Medaille College invites applications from all qualified individuals.  We are an equal opportunity employer committed to a diverse faculty, staff and student body.


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